Terms & Conditions

By registering for and attending the Smoky Mountain Christmas event, you acknowledge that you have read and understand the Terms & Conditions, cancellation policy and provisions contained herein and accept the terms, conditions, policies and provisions of this agreement.  You affirm, and we hereby rely on such affirmation, that you are 18 years of age or older and are fully able and competent to enter into the Terms & Conditions, obligations and affirmations of this agreement.  The individual(s) registering for this event represent and warrant that they have full authority to execute the Terms & Conditions of this agreement and to fully bind their respective organizations, groups, including all members and participants of this event to the provisions hereof.

All pricing in U.S. dollars and based on the per person double occupancy (two person per room) or quad occupancy (four persons per room) rate.  A non-refundable deposit of $50 per person is required to register for this event.  Registrations are on a first-come, first serve basis while supply lasts.  No refunds are issued for early check-out.

Final balances are due by October 1, 2019.  All registrations not paid in full on or before October 1st are subject to cancellation without notice.  Balances cannot be paid at check-in.

All attendees are responsible for their own transportation to and from the event.

Attendees sharing a room must be married, immediate family members or friends of the same gender.

Children 18 and under are $99 each in a room with two paying adults.  Ages two and under are FREE.

Single Occupancy rate is $798.  Registrations by phone or mail only.

Local Residents can secure an admission pass by phone or email.  Local Residents will be required to show ID as proof of residence upon arrival.  All passes will be distributed at the venue location prior to event start time during on site check-in.

Image and Sound Release: By registering for this event you are granting permission for all persons on your registration to be professionally photographed, audio and/or video recorded and releasing Smoky Mountain Christmas, Tony Gore Ministries, Billy Huddleston Ministries, and/or Ex Nihilo Media LLC, any of their affiliates, officers, employees and authorized agents from liability, restrictions, conditions or any compensation for obtaining these images and sounds which may be used in future promotional materials.

Indemnity: By registering for and/or attending this event you generally and specifically release and hold harmless Smoky Mountain Christmas, their officers, agents and employees from any liability and claims for large or injury. You agree to defend, indemnify and hold harmless their parent corporations, subsidiaries and affiliates, officers, directors, shareholders, employees, consultants, planners and agents, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (Including but not limited to attorney’s fees) arising from: (I) a violation by you of any term of this agreement; (II) a violation by you of any third party right, including without limitation any copyright, property, or privacy right, while attending the event. This obligation for defense, indemnification and holding harmless will survive the termination or expiration of this event.

Waiver of Liability & Assumption of Risk: While attending the event on the grounds of Black Fox Lodge you agree to exercise care and caution in using the facilities, grounds, and equipment solely for their intended purposes and acknowledge and agree that you assume the risks inherent in the facilities, grounds, equipment and activities and will pay for any damage to the facilities, lodging rooms, grounds or equipment that you cause; and expressly waive and release Smoky Mountain Christmas and/or any of their affiliates, employees and authorized agents from liability from any injury or loss occasioned by attending this event.

Use of Discretion:  Smoky Mountain Christmas reserves the right, in its sole discretion, to remove or refuse admission to any person who is being disruptive, argumentative or unduly loud during sessions or non-compliant with the Terms & Conditions of this event.

Governing Law:  The Terms & Conditions of this agreement shall be governed by and construed in accordance with the laws of the State of Tennessee.  You irrevocably waive any objection you may have based on improper or inconvenient jurisdiction, venue or forum.

Severability:  If any provision or term of this agreement should be held legally unenforceable for any reason, all remaining provisions and terms shall remain in full force and effect.

Disclaimer:  Event website, schedule and artists are subject to change without notice.

By submitting your registration by mail, by phone, online or in person, you acknowledge you have full authority to bind all persons on your registration to accept the terms, conditions, and provisions listed above; are 18 years of age and older, and are fully able and competent to enter into the terms, conditions, obligations and affirmations listed above.

 

***CANCELLATION POLICY***

We understand situations can arise prohibiting the attendance of registrants at the event.  In order to accommodate unexpected emergencies other than weather, the following cancellation policy will apply without exception to all cancellations:
All requests for refunds of any type must be requested in writing within 30 days of the first day of the event.
All refunds will be issued approximately 30 days after the conclusion of the event.

Cancellations received before September 1, 2019 – Will receive a refund by check of 50% of monies paid toward your registration LESS all non-refundable deposits.
Cancellations received between September 1, 2019 and November 1, 2019 – Will receive 25% of monies paid toward your registration LESS all non-refundable deposits made issued to you in the form of a credit towards any future Smoky Mountain Christmas event.
No cancellations after November 1, 2019.  Our room block is final October 31, 2019, therefore we are unable to accommodate cancellations after that date.